Fostering Open Communication

To really build the ol' communication muscle, you have to exercise it in a variety of situations.

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Open communication is like the fluid in your joints: when it’s there, you don’t even notice it. But when it breaks down, every day becomes painful. Too often, we encounter information silos at work. Not necessarily because people are hoarding knowledge on purpose – usually because we simply forget to talk to colleagues we don’t interact with every day. Heck: we even forget to keep our own teammates informed sometimes!

Of course, there’s more to open communication than providing project updates. We also need to feel safe sharing our opinions. That goes double for being open about our mistakes and sharing the lessons we learned. It’s up to each of us to create an environment of psychological safety and respectful dissent where we can be candid, even if we’re in the odd one out. None of this is easy, nor does it happen overnight.

The good news, however, is that adopting a few simple practices can have a dramatic impact on how your team communicates and works together.

Are you a…

  • Country Director wants to ensure the Programme & Support teams are speaking with each other
  • Head of Programme wants to encourage CC/thematic teams to share opportunities and failures
  • Programme team want to strengthen communication with peers and/or downstream partners, so programming opportunities and risk are flagged

Use this Game Plan to

  1. Create open lines of communication
  2. Build muscle around sharing updates
  3. Create safe spaces to speak candidly

Top Plays for a Fostering Open Communication

Mad Sad Glad Hot Debrief

Mad Sad Glad Hot Debrief

  • People : 5-10
  • Prep : 5 min
  • Time : 30 min
  • Level :

Quickly dive into the team’s feelings about the last joint event, and move forward productively.

My User Manual

My User Manual

  • People : 1-10
  • Prep : 45 min
  • Time : 30 min
  • Level :

A personal user manual is a fun way to share your individual preferences for how you like to collaborate and communicate. It can also be a great tool for getting to know each of your teammates beyond the work stuff.

Retrospective

Retrospective

  • People : 4-8
  • Prep : 5 min
  • Time : 30 min
  • Level :

Identify how to improve integration by reflecting on what worked, what didn’t, and why.

GamePlan in action

A team's sticky notes from an offsite Restrospective.

A team's sticky notes from an offsite Restrospective.

A team's sticky notes from an offsite Restrospective.

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